Programme committee

This committee was disbanded in 2014.

Charge

The IAML Programme Committee is responsible for compiling the programme for the annual conferences. This is carried out in collaboration with the chairs of the association’s various branches, subject commissions, committees, etc.

Members

1. IAML Vice-President  – Chair of the Committee
2. Secretary General – Secretary of the Committee (not taking part in the grading procedure)

   Chairs of the Branches:

3. Archives and Music Documentation Centres Branch
4. Broadcasting and Orchestra Libraries Branch
5. Libraries in Music Teaching Institutions Branch
6. Public Libraries Branch
7. Research Libraries Branch

   Chairs of the Subject Commissions:

8. Bibliography Commission
9. Commission on Audio-Visual Materials
10. Commission on Service and Training
11. Cataloguing Commission
     
12. The representative of the Local Organizing Committee for the forthcoming conference
13. The immediate past-chair of the Programme Committee (one year overlap when there is a new Chair)

Previously appointed members of the Programme Committee will carry on until their terms end.
Whenever committee members have more than one role within IAML they will have only a single vote.

See below for the list of the current year's Programme Committee Members.

Procedures

The Programme Committee sends out a call for papers and posters for the forthcoming conference in early September. Deadlines will be clearly indicated, and strictly adhered to. The call will be announced on the IAML Website, listservs such as IAML-L and MLA-L, and e-mails to the National Branches.

A separate table of deadlines for the conference programme will be emailed to IAML chairs.

The online submission process is as follows:

1. All proposals (also those prepared in advance by the Local Organizing Committee) must be submitted via online submission forms.
2. There are three online submission forms:
   a) one for IAML chairs (password protected)
   b) one for a general call for papers (not password protected)
   c) one for a general call for poster sessions (not password protected)
3. Proposals of papers should include an abstract of around 400 words and a short CV.
4. The one session that the chairs are responsible for creating will be automatically accepted.
5. All other proposals will be assessed by the IAML Programme Committee.
6. Once the Programme Committee has completed the selection process the first draft of the programme will be shared with all IAML chairs.
7. There will be an opportunity for chairs to request that papers be moved from one session to another. It will not be possible for them to reject a paper or session that has been created by the Programme Committee.
8. Applicants will be notified of acceptance or non-acceptance by the Secretary General.
9. Chairs of branches, subject commissions and committees have the responsibility to maintain contact with speakers in their sessions; also to ensure that abstracts with translations are submitted and technical requirements are confirmed by the deadlines set.
10. Sessions with no affiliation to branches, commission or committees shall be promoted by the Programme Committee which will appoint Chairs for these sessions.  Appointed Chairs are requested to contact speakers in these sessions; also to ensure that abstracts with translations are submitted and technical requirements are confirmed by the deadlines set.

11.The selection of the poster sessions will be the responsibility of the Programme Committee.

Travel support

The Programme Committee administers an annual travel fund of 1000 €. The policy governing this fund was approved by the IAML Council at its meetings in Warsaw, Poland in 2005.

Both the written policy and an application form are available online.